Contracts
- File Handling
- Contract Text in Rich Text Format
- Print Contract with or without Text and Pictures (save as MS-Word document )
- Print Brochure as MS-Word document
- Compute Sell Prices from Buy Prices
- Copy Contracts from one Tour Operator to another one
- Booking Plan of the Contract
- Each Contract has 8 double periods for Buy Prices and for Sell
- Special Offers in days (14=12…)or percent
- Check Prices before and after the offer.
- Supplement prices (FB,AI,,..) different for Adults and Children
- Possibility to declare on which services applies each supplement and discount
Bookings
- File Handling
- Unlimited Services per Booking
- Unlimited Transfers per Booking
- Compute Prices from the Contracts
- Check for availability from Allotment, Commitment, Release Period, Stop Sales
- Performance Report and Proforma Invoice per Booking
- Print Vouchers
- Booking Control to follow the flow of the Bookings
Reports
can be saved as PDF or Ms-Excel and sent attached thru email
- Arrival List
- Performance Report
- Cost Prices
- Departure List
- Transfer Orders List
- In Residence List
- Starting Services
- Transfer Orders Plan
- Not Billed Services
- Ending Services
- Transfer Movements
- Supplier Statistics
- Proforma Invoice
- Transfer Plan
- Tour Operator Statistics
- Flights Situation
- Packages Statistics
- Global Profit Loss
- Transfer Statistics
- Accommodation Statistics
- Economic Report
Transfers
- Transfer prices for Tour Operators
- Transfer Prices for Bus/Taxi Suppliers
- Transfer List with the pax names per flight
- Easy Bus or Taxi filling
- Transfer cost per booking computed according to the price of the bus at pro rata
- Print Transfer Order with pax names per each bus or taxi
- Follow of the Movements per Transfer Supplier
- Fast Transfer Input for transfer only Tour Operator agreements
Tour Operators
- File Handling
- Balance
- Debit - Credit of Tour Operators
- Print Account
- Different Commission levels for Excursions
Suppliers
Hotels , Apartments , Rent a Car , Pre Booked Excursions…
- File Handling
- Unlimited Services per Supplier (SGL , DBL…)
- Discounts (Chd.2-12years…) & Boarding (BB , HB…)
- Unlimited Facilities per Supplier
- Handling the Installments for the Commitments
- Resort Pictures
- Description Text in Rich Text Format
- Stop Sales, Booking Plan for Each Supplier, Balance, Debit - Credit of the Suppliers
- Print Account
Parameters
- Suppliers Categories (Hotels , Apartments , Rent a Car , …)
- Services Types (Single Room , Double Room…)
- Discount Categories (Child 2-12 , …)
- Transfer Areas - Transfer Types
- Invoice Types (Invoice , Credit Note…)
- Way of Payment, etc.
- M.L.S. Multi Languages System, Easy Change of the display language. In the same network, you can have computers using the software in different language.
- User Rights, Password for each user
- Change Company (year) on the fly
- E-mail Support
Options
Invoicing
- Print Invoice to laser printer with company logotype
- Print Invoice to dot matrix or laser with tax signature according to greek law
- Invoice Handling fees , services and transfers together or separately
- Invoice per booking - Invoice per booking date , arrival date , departure date or starting services date
- Check not invoiced services
- Cancel Invoice
Administration Fees
- Incomes and Outcomes of a Tour Operator hosted at your office : (Office rental ,
phone cost , fax cost , Tickets sold …)
- Categories of fees
- File Handling (Incomes , Outcomes)
- Administration fees Printout
Packages
A package is invoiced to the tour operator for a total amount , but it contains many services that are supplied by different suppliers * A booking package will automatically generates as many booking services as necessary
Combined Transfers
- Easy selection of transfers of different flights , by transfer order , flight or area
- Fill them in a bus or taxi
- Print transfer orders
- Print Combined transfers
- Automatic creation of extras transfers
Quotation System
- Easy selection of the suppliers (1) per country , region , city (2) per category (hotel, excursion ,...)
- Automatic cost computing
- Possibility to input manual prices and even services without contracts
- Automatic or manual description of the supplier. Check availability of all services according to the allotment of supplier and tour operator
- Print the offer: Print the quotation with all the proposed services or only with the selected services, Select to print totals or not, Print until 3 pictures of the suppliers
- Transform a validated quotation to a booking
- Follow the quotations according to their status(pending, released , booked , cancelled)
- Multi Currency System
Guarantee Rooms (Commitments)
- Input the total guarantee rooms you have for each hotel per period
- Input the guarantee rooms of a hotel for a tour operator per period
- Print the guarantee contract for a tour operator
- Check the repartition of the rooms per tour operator
- Print the guarantee rooms for all hotels by month (allocated , booked or available)
- Print the yearly guarantee rooms for one hotel (allocated , booked or available)
- Handle the guarantee rooms per hotel and / or tour operator
- Variable quantity of rooms in allotment per period
Accounting Connection
Export the economic movements (Debit / Credits) from Tour Operators, Suppliers and Salespeople (invoices, payments, …) to an external General Accounting Software (Singular, Unisoft, …)
Markets and Tariffs
- Market Contracts by Supplier
- Prepare Tariffs for Prospects adding a percent or price on cost
- Possibility to transform these tariffs as contracts when the prospect becomes a client
- Possibility to print a list of offers and send it thru email
- Possibility to apply the offers to many Tour Operators
Variable Allotments (included in Guarantee Rooms Option)
- Input the total allotted rooms you have for each hotel per period per room type
- Input the allotted rooms of a hotel for a tour operator per period
- Check the repartition of the allotted rooms per tour operator
- Handle the allotted rooms per hotel and / or tour operator
Note: In basic program, the allotment of rooms is fixed for all periods.
Early Booking Follow
- Keeps track of each early booking and special offer used by each booking
- Provides a report giving for each supplier a detailed analysis with all bookings in each early booking with the amounts to be paid at the agreed payment date.
- Provides a report with the early bookings amounts due for each month for each tour operator.
- Provides a report with the early bookings amounts due for each month for each supplier.
- These reports can be done on cost prices or on sell prices, for suppliers or tour operators.
Note: In basic program, there are special offers and early bookings that are used by the computing system but without all the above functions.
Official Contracts
- Versioning system with partners names and dates for each version of the contract
- Automatic save of a PDF version each time you create a new version
- Possibility to ‘lock’ a contract
- Possibility to print an official contract with all the detailed of the contract and place for signatures
- Print contract either for Supplier – Agency or for Tour Operator – Agency
Note: In basic program, you can also print the contracts but in a simple way.
